diff --git a/public/sponsor-shipping/DB_Schenker_Label_Sample.docx b/public/sponsor-shipping/DB_Schenker_Label_Sample.docx new file mode 100644 index 000000000..2af516a39 Binary files /dev/null and b/public/sponsor-shipping/DB_Schenker_Label_Sample.docx differ diff --git a/public/sponsor-shipping/DB_Schenker_PIPL_Sample.xls b/public/sponsor-shipping/DB_Schenker_PIPL_Sample.xls new file mode 100644 index 000000000..c71261348 Binary files /dev/null and b/public/sponsor-shipping/DB_Schenker_PIPL_Sample.xls differ diff --git a/public/sponsor-shipping/DB_Schenker_Quotation-Request.doc b/public/sponsor-shipping/DB_Schenker_Quotation-Request.doc new file mode 100644 index 000000000..e8e4fc092 Binary files /dev/null and b/public/sponsor-shipping/DB_Schenker_Quotation-Request.doc differ diff --git a/public/sponsor-shipping/DB_Schenker_Shipping_Guidelines.doc b/public/sponsor-shipping/DB_Schenker_Shipping_Guidelines.doc new file mode 100644 index 000000000..e7f3e8404 Binary files /dev/null and b/public/sponsor-shipping/DB_Schenker_Shipping_Guidelines.doc differ diff --git a/src/content/pages/sponsorship/information.mdx b/src/content/pages/sponsorship/information.mdx index b28f99652..4ebc77594 100644 --- a/src/content/pages/sponsorship/information.mdx +++ b/src/content/pages/sponsorship/information.mdx @@ -7,68 +7,61 @@ subtitle: # Sponsor Information -This page will list all sponsor deliverables and deadlines to help you plan and make the most of your sponsorship. +This page lists all sponsor deliverables and deadlines to help you plan and make the most of your sponsorship. + +⚠️ All deadlines below are **hard deadlines**. +Unfortunately, we won’t be able to accept late submissions or offer refunds if anything is missed. -{/* -⚠️ Just a heads-up: All deadlines will be hard deadlines. Unfortunately, we won’t be able to accept late submissions or offer refunds if anything is missed. -*/} You’ll also find more details about each deliverable in the sections below. -Thank you again for supporting EuroPython. We’re excited to have you with us! 🐍 +Thank you again for supporting EuroPython. We’re excited to have you on board! 🐍 ## Due Dates of Deliverables -We’re still finalising most of the deadlines and submission details. -We’ll update this page regularly as more details are confirmed, so do check back anytime for the latest information. -{/* -
Shipping Deadlines
-- **[Parcel Delivery & Swag](#parcel-delivery--swag)**: all exhibitors who want to ship exhibit items + + + 📦 Shipping Deadline: All physical shipments must arrive at DB Schenker by Friday, July 4 + This is a **hard deadline**. Please plan your transit time accordingly. + → See [Parcel Delivery & Swag](#parcel-delivery--swag) and Shipping Guidelines below for details. + -
TBD
+
Monday, May 26
- **[Sponsored Talk Submission](#sponsored-content)**: Keystone, Diamond, Platinum - **[Workshop/Tutorial Submission](#sponsored-content)**: Keystone - **[Sponsor Logo Submission](#sponsor-logo)**: all sponsors -*/} -
Sunday, June 8
+
Sunday, June 8
-- **[Booth & Counter Graphics Submission](#booth--counter-graphics)**: Keystone, Diamond, Platinum, Gold, Silver +- **[Booth & Counter Graphics Submission](#booth-back-wall--counter-graphics)**: Keystone, Diamond, Platinum, Gold, Silver - **[Booth Customisations](#booth-customisation-and-add-ons)**: Keystone, Diamond, Platinum, Gold, Silver +- **[Technical Case Study Blog Post Submission](#technical-study-blog-post)**: Keystone, Diamond +- **[Tickets Registration & Assignment](#register-and-assign-your-passes)**: all sponsors -{/* -
TBD
- -- **[Tickets Registration & Assignment](#registration)**: all sponsors +
Monday, June 23
-
TBD
- -- **[Sponsor Highlight on Website Submission:](#sponsor-highlight-page-on-website)**: Keystone, Diamond, Platinum -- **[Sponsor Spotlight in Newsletters Submission:](#sponsor-spotlight-in-europython-newsletters)**: Keystone, Diamond, Platinum -- **[Technical Case Study Blog Post Submission:](#technical-study-blog-post)**: Keystone, Diamond -- **[Video Ads submission (with & without Audio):](#video-ads)**: Keystone, Diamond, Platinum, Gold, Silver -- **[Job Postings on Website Submission:](#job-postings-on-website)**: Keystone, Diamond, Platinum, Gold, Silver -- **[Job Posting on EuroPython Blog Submission:](#job-posting-on-europython-blog)**: Keystone, Diamond, Platinum, Gold, Silver +- **[Job Postings on Website Submission](#job-postings-on-website)**: Keystone, Diamond, Platinum, Gold, Silver +- **[Job Posting on EuroPython Blog Submission](#job-posting-on-europython-blog)**: Keystone, Diamond, Platinum, Gold, Silver +- **[Sponsor Highlight on Website Submission](#sponsor-highlight-page-on-website)**: Keystone, Diamond, Platinum +- **[Sponsor Spotlight in Newsletters Submission](#sponsor-spotlight-in-europython-newsletters)**: Keystone, Diamond, Platinum +- **[Video Ads submission (with & without Audio)](#video-ads)**: Keystone, Diamond, Platinum, Gold, Silver - **[Media Corner Interview Info Submission](#media-corner-access-at-the-conference)**: Keystone, Diamond, Platinum - **[YouTube Short Submission](#custom-youtube-short)**: Keystone, Diamond, Platinum -
TBD
+
Monday, June 30
-- **[Recruiting Session Presentation Slides:](#recruiting-session--talent-track)** Keystone, Diamond, Platinum, Gold +- **[Recruiting Session Presentation Slides](#recruiting-session--talent-track)**: Keystone, Diamond, Platinum, Gold
During the Conference
-- **[Recruiting - On-site Job Board Ad submission](#on-site-job-board)**: anytime - during the conference (we'll have a white board for this) -- **[One Email to All Attendees Submission](#one-email-to-attendees)**: anytime during the conference; - please give us enough lead time to schedule them -- **[Social Media Repost Submission](#sponsor-repost)**: anytime during the conference; - please give us enough lead time to schedule them -*/} +- **[Recruiting - On-site Job Board Ad Submission](#on-site-job-board)**: any sponsor, anytime during the conference (we'll have a whiteboard for this) +- **[One Email to All Attendees Submission](#one-email-to-attendees)**: Keystone, Diamond; anytime during the conference; please give us enough lead time to schedule them +- **[Social Media Repost Submission](#sponsor-repost)**: Keystone, Diamond, Platinum, Gold; anytime during the conference; please give us enough lead time to schedule them + --- @@ -85,7 +78,7 @@ Please follow the instructions in that email carefully and complete the purchase - Click the order URL provided in the email. - Amend the attendee information accordingly. -**Deadline** to register and assign your passes: **TBD, 2025** +**⏲️ Deadline** to register and assign your passes: **Sunday, 8 June, 2025** --- @@ -111,18 +104,7 @@ All **Silver sponsors and above** will be assigned a booth (unless agreed otherw 👉 Please refer to the **[EuroPython 2025 – Exhibit Booths](https://drive.google.com/file/d/1Ped_tB0FUK4y5Jjbcf4_yZBAJWizE42-/view) document for booth mockups and details** on what’s included as part of your package. -##### Booth Customisation and Add-ons - -On top of what is already included in your booth as part of the package, you can order add-ons, such as TV sets and furniture for your booth. - -- **Deadline** for booth customisation order: **8 June 2025**. - **_A 25% surcharge applies for late orders._** - -- **How to order**: Complete the [EuroPython 2025 - Booth Order Form](https://drive.google.com/file/d/1T-EmeTtzjkJCbo0RP4iX-IGZPPhR5B6d/view) -and send it directly to **_Monika Páleníková at expo@exposale.cz_**. - - -### Exhibition Schedule +#### Exhibition Schedule **Exhibit Days:** During the three main conference days **Wednesday to Friday, 16–18 July 2025**. @@ -145,11 +127,24 @@ However, we strongly recommend keeping booths staffed throughout the opening hou
Booth Teardown – Friday, 18 July
-- Teardown starts at 16:00 sharp. +- Teardown starts at **16:00** sharp. - For safety reasons, no access to the booths will be allowed after teardown begins. -### Booth & Counter Graphics +#### Booth Customisation and Add-ons + +On top of what is already included in your booth as part of the package, you can order add-ons, such as TV sets and furniture for your booth. + +ℹ️ Packages of **Platinum and above** already include **a TV and stand** as part of the booth. +Gold and Silver sponsors can order a TV and stand separately, if needed + +- **⏲️ Deadline** for booth customisation order: **Sunday, 8 June 2025**. + **_A 25% surcharge applies for late orders._** +- **📤 How to order**: Complete the [EuroPython 2025 - Booth Order Form](https://drive.google.com/file/d/1T-EmeTtzjkJCbo0RP4iX-IGZPPhR5B6d/view) +and send it directly to **_Monika Páleníková at expo@exposale.cz_**. + + +#### Booth Back Wall & Counter Graphics
Booth Back Wall Graphic
@@ -189,11 +184,11 @@ Graphics should be submitted directly to Exposale as detailed below.
Graphics Submission
-- **Deadline**: **Sunday, 8 June 2025** -- **Submission**: Upload via [WeTransfer](https://wetransfer.com/) and send to **_Monika Páleníková_** at [expo@exposale.cz](mailto:expo@exposale.cz) +- **⏲️ Deadline** for submitting booth and counter graphics: **Sunday, 8 June 2025** +- **📤 Submission**: Upload via [WeTransfer](https://wetransfer.com/) and send to **_Monika Páleníková_** at [expo@exposale.cz](mailto:expo@exposale.cz) --- -{/* + ### Parcel Delivery & Swag As part of our commitment to reducing the carbon footprint of EuroPython, we’re making the distribution of physical gifts optional. Instead of placing your items in attendee bags, you’ll have the freedom to distribute gifts directly from your booth. @@ -212,15 +207,16 @@ Shipping to the venue is **exclusively handled by [DB Schenker](https://www.dbsc - Email: [martin.ulicny@dbschenker.com](mailto:martin.ulicny@dbschenker.com) **📝 Shipping Resources from DB Schenker:** -- [**Shipping Guidelines & Address (doc)**](https://docs.google.com/document/d/1vtydTQNkLDp2e4NrMg0VIhc2AYM8zMOK/view) for full delivery details and requirements - - [Sample Label](https://docs.google.com/document/d/1_O4FS2sYRg1kCY5WmA7RPvR2rJn7_vxS/view) - - [Sample PIPL (for non-EU goods)](https://docs.google.com/spreadsheets/d/1gMajRAPFcdZ2V0Nsw-KKUZuMqGOa9JIs/view) +- [**Shipping Guidelines & Address (doc)**](/sponsor-shipping/DB_Schenker_Shipping_Guidelines.doc) for full delivery details and requirements + - [Sample Label](/sponsor-shipping/DB_Schenker_Label_Sample.docx) + - [Sample PIPL (for non-EU goods)](/sponsor-shipping/DB_Schenker_PIPL_Sample.xls) - _Please contact DB Schenker if you need further guidance._ -- [**Shipping Quotes (doc)**](https://docs.google.com/document/d/1YLOdAEh409HeGeOojxjaNDYX5vZPqZvh): _Please reach out to DB Schenker directly for pricing and conditions._ +- [**Shipping Quotes (doc)**](/sponsor-shipping/DB_Schenker_Quotation-Request.doc): _Please reach out to DB Schenker directly for pricing and conditions._ -**⏲️ Deadlines:** All shipments must arrive at DB Schenker by: **_TBD_** + +**⏲️ Deadlines:** All shipments must arrive at DB Schenker by: **Friday, 4 July 2025**. Details are specified in [**Shipping Guidelines & Address (doc)**](/sponsor-shipping/DB_Schenker_Shipping_Guidelines.doc). If you have any questions about shipping or customs, please contact DB Schenker directly. @@ -242,7 +238,6 @@ interaction ideas. at all times. --- -*/} ## Sponsored Content @@ -263,10 +258,12 @@ For inspiration, you can review previous years’ lineups: - [2024 Programme](https://ep2024.europython.eu/schedule/) - [2023 Programme](https://ep2023.europython.eu/schedule/2023-07-18/) -**Deadline** for submitting presenter details, presentation title, and abstract: **TBD, 2025** - -**Submission Channel**: sponsoring@europython.eu +
Submission Process
+Our programme team will provide a dedicated Pretalx submission link, our CfP and scheduling system. We will send this to you to share with your presenter, +who will submit their title, abstract, and speaker details directly, following the standard submission process. +- **⏲️ Deadline** for submitting presentation: **Monday, 26 May 2025** +- **📤 Submission Link**: Provided by the programme team --- @@ -283,18 +280,21 @@ For inspiration, you can review previous years’ lineups: Please include a brief company introduction, job title, description, and contact address. Check out the [2024 Job Board](https://ep2024.europython.eu/job-board) to get an idea. -**Deadline** for submitting job postings for the website: **TBD, 2025** +💡 _You may also include your featured blog job post in the same document (see next section [Job Postings on EuroPython Blog](#job-posting-on-europython-blog))._ -**Submission Channel**: TBD + +- **⏲️ Deadline** for submitting job postings for the website: **Monday, 23 June 2025** +- **📤 Submission Channel**: [Sponsor Assets Submission Form](https://forms.gle/dhEfqSNkbtxKrHSD9) (Submit by linking a file only) ### Job Posting on EuroPython Blog **Sponsors at Silver level and above** can submit one recruitment ad for the EuroPython blog. You may either use the same posting submitted for the job board on the website or provide a new one. -**Deadline for submitting job postings for the EuroPython Blog**: **TBD, 2025** +💡 _If you're using the same document as for the website job board, just make sure your featured blog job post is clearly marked._ -**Submission Channel**: TBD +- **⏲️ Deadline** for submitting job postings for the EuroPython Blog: **Monday, 23 June 2025** +- **📤 Submission Channel**: [Sponsor Assets Submission Form](https://forms.gle/dhEfqSNkbtxKrHSD9) ### On-site Job Board @@ -321,11 +321,10 @@ to sponsoring@europython.eu before the deadline, with the following information: - If you are using slides, please send the file as a backup in the same email, within the same deadline. You can also check out the [2024 Recruiting Session](https://www.youtube.com/watch?v=HAxyE-UlIVQ) -for an idea of how the session looked like at our last conference. - -**Deadline** for submitting recruiting session presentation: **TBD, 2025**. +for an idea of what the session looked like at our last conference. -**Submission Channel**: sponsoring@europython.eu +- **⏲️ Deadline** for submitting recruiting session presentation: **Monday, 30 June 2025** +- **📤 Submission Channel**: sponsoring@europython.eu --- @@ -342,9 +341,8 @@ when you signed up as a sponsor. If you have **not** submitted your logo at the time of signup or before the specified deadline, please note that it may not be included in certain printed materials. -**Deadline** for submitting sponsor logo: **TBD, 2025** - -**Submission Channel**: Either submit during your sponsor sign-up +- **⏲️ Deadline** for submitting sponsor logo: **Monday, 26 May 2025** +- **📤 Submission Channel**: Either submit during your sponsor sign-up or email us at sponsoring@europython.eu later. @@ -352,10 +350,10 @@ or email us at sponsoring@europython.eu later. There are two types of video ads you can submit: -- **Video ads for digital signage (Silver and above)**: No audio, up to **30 seconds** each. +- **Video ads for digital signage (Silver and above): No audio**, up to **30 seconds** each. These will be compiled into a looped video played at various locations around the venue. - - ⚠️ *If your video includes people talking, please add hardcoded captions directly into the video, as the screens will be silent.* -- **Video ads for streaming channels (Gold and above)**: With audio, up to **30 seconds** each. + - ⚠️ *If your video includes people talking, please add **hardcoded captions directly into the video**, as the screens will be silent.* +- **Video ads for streaming channels (Gold and above): With audio**, up to **30 seconds** each. These will be shown during breaks for the remote audience. **File specifications**: MP4 format, 720p or 1080p resolution. @@ -366,12 +364,11 @@ Creative Commons license to avoid copyright issues or strikes on our YouTube cha You can submit different video files or reuse the same video in both. The number of video ads you submit is up to you. We recommend **2 to 10** files. Higher sponsorship levels will receive more ad share. -📥 **Important**: To avoid attachment size limits, please upload your videos to a file-sharing service -(e.g. Dropbox, Google Drive, WeTransfer, OneDrive) and send us the download link. - -**Deadline** for submitting video ad links: **TBD, 2025** + **Important**: To avoid attachment size limits, please upload your videos to a file-sharing service +(e.g. Dropbox, Google Drive, WeTransfer, OneDrive) and send us the download link. -**Submission Channel**: TBD +- **⏲️ Deadline** for submitting video ad links: **Monday, 23 June 2025** +- **📤 Submission Channel**: [Sponsor Assets Submission Form](https://forms.gle/dhEfqSNkbtxKrHSD9) (please upload all videos via file-sharing and submit the link through the form) ### Technical Study Blog Post @@ -383,7 +380,7 @@ The text should focus on a technical case study related to Python, such as how y For inspiration, check out [Kraken's 2023 Sponsor post](https://blog.europython.eu/kraken-technologies-how-we-organize-our-very-large-pythonmonolith/). -Some good technical case study examples include: +Some other good technical case study examples include: - [A closer look at the research to help AI see more skin tones](https://blog.google/technology/research/ai-monk-scale-skin-tone-story/) - [Bloomberg publishes Memray](https://www.bloomberg.com/company/stories/bloomberg-memray-open-source-profiler-python-code/) @@ -391,9 +388,8 @@ Some good technical case study examples include: Feel free to mention any talks or special events you’re organising at the conference as well. After submitting the draft, we’ll forward it to our Communications Team for editing. -**Deadline** for submitting blog post text and image: **TBD, 2025** - -**Submission Channel**: sponsoring@europython.eu +- **⏲️ Deadline** for submitting blog post text and image: **Sunday, 8 June 2025** +- **📤 Submission Channel**: sponsoring@europython.eu --- ## Communications @@ -404,24 +400,21 @@ Sponsors at the **Platinum level and above** are eligible for a dedicated sponso This is your opportunity to showcase your company to our attendees with a custom page tailored to your needs. You can submit text and any attachments, such as images or other content, that you'd like to feature. -If you have attachments, please also specify how you'd like the layout to look. -Alternatively, our Communications team is happy to assist. +Our Communications team is happy to help shape the layout. We’re here to help bring your ideas to life, so feel free to get creative with how you'd like to present your company! -**Deadline** for submitting sponsor highlight page on the website: **TBD, 2025** - - -**Submission Channel**: sponsoring@europython.eu +- **⏲️ Deadline** for submitting sponsor highlight page on the website: **Monday, 23 June 2025** +- **📤 Submission Channel**: [Sponsor Assets Submission Form](https://forms.gle/dhEfqSNkbtxKrHSD9) (please upload all content via file-sharing and submit the link through the form) ### Sponsor Spotlight in EuroPython Newsletters Sponsors of **Platinum level and above** can be featured in six editions of the EuroPython newsletter, which is sent out monthly. We’ll highlight your company with your logo and a short blurb of up to **100 characters**. The publication cycle starts before the conference and can continue after the event, giving your company ongoing visibility throughout the year. -**Deadline** for submitting sponsor spotlight content for the newsletters: **TBD, 2025**. -**Submission Channel**: sponsoring@europython.eu +- **⏲️ Deadline** for submitting sponsor spotlight content for the newsletters: **Monday, 23 June 2025** +- **📤 Submission Channel**: [Sponsor Assets Submission Form](https://forms.gle/dhEfqSNkbtxKrHSD9) ### One Email to Attendees @@ -437,9 +430,8 @@ You can use this opportunity to: The content and angle are entirely up to you, so feel free to get creative! -**Deadline** for submitting your email draft: Any time before or during the conference days. - -**Submission Channel**: sponsoring@europython.eu +- **⏲️ Deadline** for submitting your email draft: Any time before or during the conference days +- **📤 Submission Channel**: sponsoring@europython.eu ### Sponsor Repost @@ -455,11 +447,11 @@ Our combined social media reach is around 35K. **"EuroPython 2025 Repost: _your company name_"** - Include the **URL of the post** you want us to share - Optionally, include the post text you'd like us to use if needed -- We will schedule the repost accordingly -**Deadline** for submitting the post URL and text: Any time **before or during the conference days**. +That's it -- we will schedule the repost accordingly! -**Submission Channel**: sponsoring@europython.eu +- **⏲️ Deadline** for submitting the post URL and text: Any time **before or during the conference days** +- **📤 Submission Channel**: sponsoring@europython.eu --- ## Media Package @@ -475,15 +467,14 @@ during the conference for a recorded interview. - The **full interview (up to 30 minutes)** will be published on the **EuroPython YouTube channel** after the conference. - Use this opportunity to introduce your company, share technical insights, or talk about your involvement with EuroPython. -- **Keystone and Diamond sponsors** are entitled choose preferred time slots and formats. +- **Keystone and Diamond sponsors** are entitled to choose preferred time slots and formats. **What we need from you**: -- The **name of the interviewee** +- The **name(s) of up to 4 interviewee(s)** - Your **preferred time slot** (subject to availability) -**Deadline** for submitting Media Corner access information: **TBD, 2025**. - -**Submission Channel**: sponsoring@europython.eu +- **⏲️ Deadline** for submitting Media Corner access information: **Monday, 23 June 2025** +- **📤 Submission Channel**: [Sponsor Assets Submission Form](https://forms.gle/dhEfqSNkbtxKrHSD9) ### Custom YouTube Short @@ -499,8 +490,7 @@ This is your opportunity to: We encourage you to create a short video that connects to your EuroPython sponsorship or participation. Content purely focused on general product promotion may not be suitable for our channel. -**File specifications**: MP4 format, 1080p preferred - -**Deadline** for submitting the YouTube short video: **TBD, 2025** +**File specifications**: MP4 format, 1080p and **vertical videos** preferred -**Submission Channel**: TBD +- **⏲️ Deadline** for submitting the YouTube short video: **Monday, 23 June 2025** +- **📤 Submission Channel**: [Sponsor Assets Submission Form](https://forms.gle/dhEfqSNkbtxKrHSD9) (please upload the video via file-sharing and submit the link through the form)