Payment Selection
Select Invoices for Payment
Help
The Payment Selection Window allows you to select and process the invoices you want to pay. (a) You can create a Payment Selection and select the invoices manually or generate the suggestions based on criteria. You can change the amount to be paid or delete invoices, you do not want to pay.
(b) If you are happy with the Payment Selection, you create the payments.
(c) You print or export your payments in the Window Payment Print/Export
Window Type
Transaction
Tabs
Payment Selection
Description Define Payment Help The Payment Selection Tab defines the bank account and date of the payments to be made. You also create the payments here.
The Single Row Layout checkbox indicates if the default display type for this window is a single row as opposed to multi row.
If not selected, the user cannot create a new Record. This is automatically disabled, if the Tab is Read Only.
Fields
Client
Description Client/Tenant for this installation. Help A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client.
Organization
Description Organizational entity within client Help An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations.
Document No
Description Document sequence number of the document Help *The document number is usually automatically generated by the system and determined by the document type of the document. If the document is not saved, the preliminary number is displayed in "<>".
If the document type of your document has no automatic document sequence defined, the field is empty if you create a new document. This is for documents which usually have an external number (like vendor invoice). If you leave the field empty, the system will generate a document number for you. The document sequence used for this fallback number is defined in the "Maintain Sequence" window with the name "DocumentNo_", where TableName is the actual name of the table (e.g. C_Order).*
Document Type
Description Document type or rules Help The Document Type determines document sequence and processing rules
Document Date
Description Date of the Document Help The Document Date indicates the date the document was generated. It may or may not be the same as the accounting date.
Payment date
Description Date Payment made Help The Payment Date indicates the date the payment was made.
Bank Account
Description Account at the Bank Help The Bank Account identifies an account at this Bank.
Currency
Description The Currency for this record Help Indicates the Currency to be used when processing or reporting on this record
Active
Description The record is active in the system Help There are two methods of making records unavailable in the system: One is to delete the record, the other is to de-activate the record. A de-activated record is not available for selection, but available for reports. There are two reasons for de-activating and not deleting records: (1) The system requires the record for audit purposes. (2) The record is referenced by other records. E.g., you cannot delete a Business Partner, if there are invoices for this partner record existing. You de-activate the Business Partner and prevent that this record is used for future entries.
Reference Name
Description Alphanumeric identifier of the entity Help The name of an entity (record) is used as an default search option in addition to the search key. The name is up to 60 characters in length.
Description
Description Optional short description of the record Help A description is limited to 255 characters.
Create From Payment Selection
Description Process for call Smart Browse
Create From Order
Description Process for call Smart Browse
Create From Invoice
Description Process for call Smart Browse
Create From HR Movement
Description Process for call Smart Browse
Document Status
Description The current status of the document Help The Document Status indicates the status of a document at this time. If you want to change the document status, use the Document Action field
Process Payment Selection
Approved
Description Indicates if this document requires approval Help The Approved checkbox indicates if this document requires approval before it can be processed.
Processed
Description The document has been processed Help The Processed checkbox indicates that a document has been processed.
Total Amount
Description Total Amount Help The Total Amount indicates the total document amount.
Payment Selection Line
Description Payment Selection Line Help The Payment Selection Line Tab defines the individual invoices an organization is paying to a Vendor with this payment.
If not selected, the user cannot create a new Record. This is automatically disabled, if the Tab is Read Only.
Fields
Client
Description Client/Tenant for this installation. Help A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client.
Organization
Description Organizational entity within client Help An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations.
Payment Selection
Description Payment Selection Help The Payment Selection identifies a unique Payment
Line No
Description Unique line for this document Help Indicates the unique line for a document. It will also control the display order of the lines within a document.
Description
Description Optional short description of the record Help A description is limited to 255 characters.
Active
Description The record is active in the system Help There are two methods of making records unavailable in the system: One is to delete the record, the other is to de-activate the record. A de-activated record is not available for selection, but available for reports. There are two reasons for de-activating and not deleting records: (1) The system requires the record for audit purposes. (2) The record is referenced by other records. E.g., you cannot delete a Business Partner, if there are invoices for this partner record existing. You de-activate the Business Partner and prevent that this record is used for future entries.
Business Partner
Description Identifies a Business Partner Help A Business Partner is anyone with whom you transact. This can include Vendor, Customer, Employee or Salesperson
Partner Bank Account
Description Bank Account of the Business Partner Help The Partner Bank Account identifies the bank account to be used for this Business Partner
Purchase Order
Description Purchase Order Help The Purchase Order is a control document. The Purchase Order is complete when the quantity ordered is the same as the quantity shipped and invoiced. When you close an order, unshipped (backordered) quantities are cancelled.
Payment Rule
Description How you pay the invoice Help The Payment Rule indicates the method of invoice payment.
Invoice
Description Invoice Identifier Help The Invoice Document.
Invoice Payment Schedule
Description Invoice Payment Schedule Help The Invoice Payment Schedule determines when partial payments are due.
Payroll Movement
Charge
Description Additional document charges Help The Charge indicates a type of Charge (Handling, Shipping, Restocking)
Bank Account To
Description Bank Account To make Transfer Help Bank Account To make Transfer between Accounts
Prepayment
Description The Payment/Receipt is a Prepayment Help Payments not allocated to an invoice with a charge are posted to Unallocated Payments. When setting this flag, the payment is posted to the Customer or Vendor Prepayment account.
Sales Transaction
Description This is a Sales Transaction Help The Sales Transaction checkbox indicates if this item is a Sales Transaction.
Source Amount
Description Amount Balance in Source Currency
Currency Type
Description Currency Conversion Rate Type Help The Currency Conversion Rate Type lets you define different type of rates, e.g. Spot, Corporate and/or Sell/Buy rates.
Conversion Rate
Description Rate used for converting currencies Help The Conversion Rate defines the rate (multiply or divide) to use when converting a source currency to an accounting currency.
Payment amount
Description Amount being paid Help Indicates the amount this payment is for. The payment amount can be for single or multiple invoices or a partial payment for an invoice.
Discount Amount
Description Calculated amount of discount Help The Discount Amount indicates the discount amount for a document or line.
Open Amount
Description Open item amount
Difference
Description Difference Amount
Processed
Description The document has been processed Help The Processed checkbox indicates that a document has been processed.
Pay Selection Check
Description Payment Selection Check
Parent Pay Selection Line
Prepared Payment
Description View Generated Prepared Payments (Checks) Help You create the actual Payments via Payment Print/Export
The Read Only indicates that this field may only be Read. It may not be updated.
Fields
Client
Description Client/Tenant for this installation. Help A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client.
Organization
Description Organizational entity within client Help An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations.
Payment Selection
Description Payment Selection Help The Payment Selection identifies a unique Payment
Active
Description The record is active in the system Help There are two methods of making records unavailable in the system: One is to delete the record, the other is to de-activate the record. A de-activated record is not available for selection, but available for reports. There are two reasons for de-activating and not deleting records: (1) The system requires the record for audit purposes. (2) The record is referenced by other records. E.g., you cannot delete a Business Partner, if there are invoices for this partner record existing. You de-activate the Business Partner and prevent that this record is used for future entries.
Business Partner
Description Identifies a Business Partner Help A Business Partner is anyone with whom you transact. This can include Vendor, Customer, Employee or Salesperson
Partner Bank Account
Description Bank Account of the Business Partner Help The Partner Bank Account identifies the bank account to be used for this Business Partner
Payment Rule
Description How you pay the invoice Help The Payment Rule indicates the method of invoice payment.
Quantity
Description Quantity Help The Quantity indicates the number of a specific product or item for this document.
Payment amount
Description Amount being paid Help Indicates the amount this payment is for. The payment amount can be for single or multiple invoices or a partial payment for an invoice.
Discount Amount
Description Calculated amount of discount Help The Discount Amount indicates the discount amount for a document or line.
Document No
Description Document sequence number of the document Help *The document number is usually automatically generated by the system and determined by the document type of the document. If the document is not saved, the preliminary number is displayed in "<>".
If the document type of your document has no automatic document sequence defined, the field is empty if you create a new document. This is for documents which usually have an external number (like vendor invoice). If you leave the field empty, the system will generate a document number for you. The document sequence used for this fallback number is defined in the "Maintain Sequence" window with the name "DocumentNo_", where TableName is the actual name of the table (e.g. C_Order).*
Payment
Description Payment identifier Help The Payment is a unique identifier of this payment.
Receipt
Description This is a sales transaction (receipt)
Printed
Description Indicates if this document / line is printed Help The Printed checkbox indicates if this document or line will included when printing.
Processed
Description The document has been processed Help The Processed checkbox indicates that a document has been processed.