1- name : Send reminders to join the OCWM
1+ name : Send Office Hours Reminders
22
33on :
44 schedule :
5- - cron : ' 0 15 1-7 * 5' # Runs at 15:00, between day 1 and 7 of the month on Friday
6- - cron : ' 0 15 1-7 * 2' # Runs at 15:00, between day 1 and 7 of the month on Tuesday
5+ # Europe/Americas: Last Friday of previous month, first Friday (if before Tuesday), and day of (first Tuesday), even months
6+ - cron : ' 0 9 25-31 5,7,9,11,1,3 5' # Last Friday of odd months at 9 UTC
7+ - cron : ' 0 9 1-7 6,8,10,12,2,4 5' # First Friday at 9 UTC in even months
8+ - cron : ' 0 9 1-7 6,8,10,12,2,4 2' # First Tuesday at 9 UTC in even months
9+ # APAC/Americas: Last Friday of previous month, first Friday (if before Tuesday), and day of (first Tuesday), odd months
10+ - cron : ' 0 17 25-31 4,6,8,10,12,2 5' # Last Friday of even months at 17 UTC
11+ - cron : ' 0 17 1-7 7,9,11,1,3,5 5' # First Friday at 17 UTC in odd months
12+ - cron : ' 0 17 1-7 7,9,11,1,3,5 2' # First Tuesday at 17 UTC in odd months
713
814jobs :
9- ocwm -reminders
15+ send -reminders
1016 runs-on : ubuntu-latest
1117 steps :
1218 - name : Checkout Repository
1319 uses : actions/checkout@v4
14- - name : Set up Node 20
20+
21+ - name : Set up Node.js
1522 uses : actions/setup-node@v4
1623 with :
1724 node-version : ' 20'
1825
19- - name : Get Token
26+ - name : Get GitHub App Token
2027 uses : actions/create-github-app-token@v1
2128 id : get_workflow_token
2229 with :
@@ -29,57 +36,126 @@ jobs:
2936 - name : Send reminders
3037 uses : actions/github-script@v7
3138 env :
32- MY_TOKEN : ${{ steps.get_workflow_token.outputs.token }}
39+ GITHUB_TOKEN : ${{ steps.get_workflow_token.outputs.token }}
3340 OWNER : ${{ vars.ORGANISATION }}
3441 REPO : ' community'
3542 OCWM_LABEL : ${{ vars.OCWM_LABEL }}
36- SLACK_WEBHOOK : ${{ vars.SLACK_WEBHOOK_REMINDER }}
43+ SLACK_WEBHOOK : ${{ secrets.SLACK_WEBHOOK_OFFICEHOURS }}
3744 with :
3845 script : |
39-
40- const octokit = require('@octokit/core').Octokit;
41- const mygithub = new octokit({
42- request: { fetch: fetch,},
43- auth: process.env.MY_TOKEN
44- });
45-
46- let targetLabel = encodeURIComponent(process.env.OCWM_LABEL);
47-
48- const { data: workMeetings } = await mygithub.request(`GET /repos/${process.env.OWNER}/${process.env.REPO}/issues?labels=${targetLabel}&per_page=1`, {
49- })
50-
51- const issueNumber = workMeetings[0].number
52- const newTitle = workMeetings[0].title;
53- const issueDate = newTitle.replace(/Open Community Working Meeting /g, "");
54-
55- //Date of the next meeting
56- const nextMeetingDate = new Date();
57- nextMeetingDate.setDate(nextMeetingDate.getDate() + (2 + 7 - nextMeetingDate.getDay()) % 7);
58-
59- const formattedDate = nextMeetingDate.toISOString().split('T')[0];
60-
61- const reminderText = (new Date().getDay() === 2) ? "today" : formattedDate;
62-
63- // Checking if the reminder should be sent
64- const today = new Date();
65- const firstTuesday = new Date(today.getFullYear(), today.getMonth(), 1);
66- firstTuesday.setDate(firstTuesday.getDate() + (2 + 7 - firstTuesday.getDay()) % 7);
67- const firstFriday = new Date(today.getFullYear(), today.getMonth(), 1);
68- firstFriday.setDate(firstFriday.getDate() + (5 + 7 - firstFriday.getDay()) % 7);
69-
70- if ((today.getDay() === 2 && today.getDate() === firstTuesday.getDate()) || (today.getDay() === 5 && today.getDate() === firstFriday.getDate() && firstFriday < firstTuesday)) {
71- // Notify Slack
72- const SLACK_WEBHOOK_URL = process.env.SLACK_WEBHOOK;
73- const SLACK_MESSAGE = `{
74- "issue": "https://github.com/${process.env.OWNER}/${process.env.REPO}/issues/${issueNumber}",
75- "date": "${reminderText}"
76- }`;
77-
78- await fetch(SLACK_WEBHOOK_URL, {
46+ const { Octokit } = require("@octokit/core");
47+ const github = new Octokit({ auth: process.env.GITHUB_TOKEN });
48+
49+ function getFirstTuesdayOfMonth(year, month) {
50+ let date = new Date(Date.UTC(year, month, 1));
51+ while (date.getUTCDay() !== 2) {
52+ date.setUTCDate(date.getUTCDate() + 1);
53+ }
54+ return date;
55+ }
56+
57+ function getLastTuesdayOfMonth(year, month) {
58+ let date = new Date(Date.UTC(year, month + 1, 0)); // Last day of the month
59+ while (date.getUTCDay() !== 2) {
60+ date.setUTCDate(date.getUTCDate() - 1);
61+ }
62+ return date;
63+ }
64+
65+ function isLastFridayOfMonth(date) {
66+ const lastDayOfMonth = new Date(Date.UTC(date.getUTCFullYear(), date.getUTCMonth() + 1, 0));
67+ const lastFriday = new Date(lastDayOfMonth);
68+ lastFriday.setUTCDate(lastFriday.getUTCDate() - (lastFriday.getUTCDay() + 2) % 7);
69+ return date.getUTCDate() === lastFriday.getUTCDate();
70+ }
71+
72+ function isFirstFridayOfMonth(date) {
73+ return date.getUTCDay() === 5 && date.getUTCDate() <= 7;
74+ }
75+
76+ try {
77+ const today = new Date();
78+ const currentMonth = today.getUTCMonth();
79+ const isEuropeAmericas = [5, 7, 9, 11, 1, 3].includes(currentMonth+1);
80+ const isFriday = today.getUTCDay() === 5;
81+ const isTuesday = today.getUTCDay() === 2;
82+ const isLastFriday = isLastFridayOfMonth(today);
83+ const isFirstFriday = isFirstFridayOfMonth(today);
84+
85+ console.log(`Current date: ${today.toISOString()}, Month: ${currentMonth + 1}, Is Europe/Americas: ${isEuropeAmericas}, Is Friday: ${isFriday}, Is Tuesday: ${isTuesday}, Is Last Friday: ${isLastFriday}, Is First Friday: ${isFirstFriday}`);
86+
87+ let timezone, time, date;
88+ if (isEuropeAmericas) {
89+ timezone = "Europe/Americas friendly";
90+ time = "10:00 BST";
91+ } else {
92+ timezone = "APAC/Americas friendly";
93+ time = "10:00 PT";
94+ }
95+
96+ const firstTuesdayThisMonth = getFirstTuesdayOfMonth(today.getUTCFullYear(), currentMonth);
97+ const lastTuesdayLastMonth = getLastTuesdayOfMonth(today.getUTCFullYear(), currentMonth);
98+
99+ let shouldSendReminder = false;
100+
101+ if (isFriday) {
102+ if(isLastFriday && today > lastTuesdayLastMonth){
103+ shouldSendReminder = true;
104+ const firstTuesdayNextMonth = getFirstTuesdayOfMonth(today.getUTCFullYear(), currentMonth + 1);
105+ date = firstTuesdayNextMonth.toISOString().split('T')[0];
106+ } else if (isFirstFriday && today < firstTuesdayThisMonth) {
107+ shouldSendReminder = true;
108+ date = firstTuesdayThisMonth.toISOString().split('T')[0];
109+ }
110+ } else if (isTuesday) {
111+ shouldSendReminder = true;
112+ date = "today";
113+ }
114+
115+ if (!shouldSendReminder) {
116+ console.log("Not the correct day for sending a reminder");
117+ return;
118+ }
119+
120+ console.log(`Calculated date for reminder: ${date}`);
121+
122+ // Fetch the latest open Office Hours issue
123+ const targetLabel = encodeURIComponent(process.env.OCWM_LABEL);
124+ const { data: workMeetings } = await github.request(`GET /repos/${process.env.OWNER}/${process.env.REPO}/issues?labels=${targetLabel}&per_page=1&state=open`);
125+
126+ if (workMeetings.length === 0) {
127+ console.log("No open Office Hours issue found");
128+ return;
129+ }
130+
131+ const issueNumber = workMeetings[0].number;
132+ const issueLink = `https://github.com/${process.env.OWNER}/${process.env.REPO}/issues/${issueNumber}`;
133+
134+ console.log(`Found issue: ${issueLink}`);
135+
136+ // Prepare the message for Slack
137+ const message = {
138+ issue: issueLink,
139+ date: date,
140+ timezone: timezone,
141+ time: time
142+ };
143+
144+ console.log(`Sending message to Slack: ${JSON.stringify(message)}`);
145+
146+ // Send the message to Slack
147+ const response = await fetch(process.env.SLACK_WEBHOOK, {
79148 method: 'POST',
80- headers: {
81- 'Content-Type': 'application/json',
82- },
83- body: SLACK_MESSAGE,
149+ headers: { 'Content-Type': 'application/json' },
150+ body: JSON.stringify(message)
84151 });
152+
153+ if (!response.ok) {
154+ throw new Error(`Failed to send Slack message: ${response.statusText}`);
155+ }
156+
157+ console.log(`Reminder sent for ${timezone} session on ${date}`);
158+ } catch (error) {
159+ console.error(`An error occurred: ${error.message}`);
160+ core.setFailed(error.message);
85161 }
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